2.31 Fields: Notice Message Editor


2.31.1 Field 1 Function Keys


2.31.2 Field 2 Notice Title: 40 characters, mandatory


Purpose: To specify the notice title. This value is displayed to library staff as part of notice production, and printed on the notices. 




Format:  The value should be unique among all notice types. Do 
not significantly change the meaning of the title!  For example, 
you may change "First Overdue Notice" to "Overdue #1", but do not 
change it to "Bill for unreturned materials" since that would 
require significant changes to programming. Contact your vendor 
for suggested changes/enhancements to Notices.  





2.31.3 Field 3 Notice Type:   


12 characters, mandatory, tab stop





Purpose:  To specify the Notice Type so the Notice Program formats 
the correct message.  




Format:  It is a table selection.  




Discussion:  




Each of the three Notice Types produce a unique format for the 
notice.  




Notice Type Bill formats an itemized detail on the notice.  For 
example:  

  Rose, Harry Melvin.  
  Viral influenza 
  Cost $4.00     Processing Fee $27.00    Total $     31.00 
  




The Price value comes from the item's field Price.  If the item 
does not have a price, then the Notice does not display a price 
and does not display the line Total, or the Grand Total.  The 
Processing Fee comes from the Circulation Set Up window 
Circulation Block Thresholds, Fees, & Fines.  




Notice Type Due is used for Advanced Due Reminder Notification 
and Overdue Notification with the following format:  

  Gorman, Michael et al 
  Anglo-American Cataloguing Rules/Y=1988/C=2 
  DUE:  07/01/01   First Overdue Notice 
  




The Notice Title appears after the date.  




Notice Type Hold tells a patron that a title is now available, 
and how long it will be held:  

  Gorman, Michael et al 
  Anglo-American Cataloguing Rules/Y=1988/C=2 
  Hold Until:  07/01/01 
  




The Hold Until value is dated from the date the Hold was placed, 
where the user (staff or patron) specified how long the Hold 
should stay.  





2.31.4 Field 4 Notice Format:   


9 characters, mandatory, tab stop





Purpose:  To specify the format for the specified Notice Type.  




Format:  It is a table selection.  




Discussion:  




Format Postcard is typically used for Due Notices, while format 
Letter is used for collections.  




The format may be selected as part of the run.  




Table Values:



POSTCARD
LETTER









2.31.5 Field 5 Number of Items per Form:   


2 characters, mandatory, tab stop





Purpose:  To specify the number of items to show on each notice form.  




Format:  A positive integer indicating the number of items that 
will fit on the Notice form.  Typically, a postcard can display 3 
items, and a letter can display 8 items.  E-mail ignores this 
value.  





2.31.6 Field 6 Days to Wait:   


3 characters





Purpose:  this field specifies how many days should elapse past 
the due date before sending this message.  This field is only 
meaningful for Overdue Notices and Bills.  It is not meaningful 
for Hold Notices or the Courtesy Advanced Due Notice.  




A value of 0 (zero) would result in no delay:  the notice would 
be generated the day after the item is due.  A value of 1 (one) 
would result in the notice going out two days after the item was 
due.  




Recommended Values:  if the library can process all returns in a 
timely manner, then the First Overdue should be 0, Second Overdue 
could be 7, Third Overdue could be 14, etc.  If the library does 
not process all returns by the end of the day, then the First 
Overdue could be 1 or 2, the Second Overdue 7 or 8, etc.  




Format:  the value should be an integer, starting a zero.  





2.31.7 Field 7 Notice Message Lines:   


74 characters, multiple, tab stop





Purpose:  To specify the text that appears at the top of the 
notice explaining the purpose of the notice.  




Format:  It is free text. If the message is targeted for a 
postcard, then the lines should be short (i.e., less than 50 
characters).  




Example:  




For the First Overdue Notice for a postcard, the message might be:  

  Please return the following overdue item(s) immediately.  







2.31.8 Field 8 Notice Trailer Line:   


74 characters, tab stop





Purpose:  To specify last line of this Notice. On a postcard, this 
line appears after the main message and before the listed items.  
On a letter, this line appears after the listed items.  




Format:  It is free text.  




Example:  

     You may reach us via e-mail at circulation@thelibrary.org 







2.31.9 Field 9 Maximum Times to Print Notice:   


2 characters, tab stop





Purpose:  To specify the number of times to print this Notice type.  




Format:  It is any positive integer.  





2.31.10 Field 10 Days Until Next Message:   


2 characters, tab stop





Purpose:  To specify the interval that should pass before the next 
notice is sent.  




Format:  It is any positive integer that indicates the number of days.  





2.31.11 Field 11 Trigger Notice:   


40 characters, tab stop





Purpose:  To specify the notice that should follow this notice.  




Format:  It is a table selection.  




Discussion:  DO NOT CHANGE THIS VALUE WITHOUT VENDOR APPROVAL! 





2.31.16 Field 16 Controls Ok, Cancel, & Help:   








Purpose:  To specify an action that controls the window's flow.  
[Ok] will save and apply the displayed values, whereas [Cancel] 
will reject the changes.  [Help] will display all of the 
documentation for the window.  Press the Help key for context 
sensitive help for each field.  




Format:  It is an action that toggles the push button.  




Menu Style:  Push Button



Menu Values:
Ok
Cancel
Help







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