4.1 Overview to Serial Issue Check In

Serial Issue Check In is used to add a newly arrived serial item to a serial's holdings. This function displays information about title and copy, including: issues per volume, volumes per year, frequency and binding data, and circulation location, status, and class. The software prompts for bar code and also for details about the item being Checked In. Routing slips or labels may be processed during Check In.

The expected current values are displayed for volume, issue number, part, and supplement. If the values for the issue being Checked In match the expected values that are displayed, the expected values will be updated as the item is Checked In, based on the item's frequency.

If the expected values displayed on the Check In window match the values for the issue being Checked In, select push button "Issue Check In". If the issue requires a bar code, the bar code field is activated and it must be entered. Then the entry will be filed, the holdings string will be updated, and another journal issue may then be Checked In.

If the expected values displayed on the window match the volume, but not the issue number for the issue being Checked In, the issue number must be edited. Note that the current values for month and day may need to be adjusted using the "Edit Copy" function. If there are any missing issues, claims will be created for them automatically. For example, if Issue 13 is expected, but you Checked In Issue 17, claims will be generated for issues 13, 14, 15, and 16. Claims may be created for up to five issues of a given title during one Check In.

If the expected values displayed on the screen match the values for the issue being Checked In and if the issue completes a volume, then it may also be closed out with an irregular number of issues by selecting "Check In & Close Volume". If the Copy has a Bind per Volume value, then the entry will be filed and the Bind Unit will be flagged. At bindery time, the issues flagged to be bound will appear on the Bindery Work List.

Note: To Check In multiple issues, no issue in the range may be claimed or received. If the range entered contains issues that are either claimed or received, an error message will be displayed advising that either the issue should be Checked In or the claim should be deleted.