2.10.1 Field 1 Count of Bibs in Batch:
8 characters, display only
Reports how many MARC bibliographic records are in the batch.
2.10.2 Field 2 Catalog Name:
50 characters, display only
2.10.3 Field 3 Special Messages:
70 characters, display only
Purpose: To display bib problems or a status report for the batch.
May be blank.
2.10.4 Field 4 Function Keys
2.10.5 Field 5 Batch Number:
7 characters, tab stop
Purpose: To specify the batch number that contains the bib(s) of
interest.
Format: It is a look up table, or enter an appropriate batch number.
2.10.6 Field 6 List Bibs in Batch:
This function may be used to view a list of the MARC Bibliographic
records in a specified batch. The report may be sent to the
Workstation, the Default Printer, another Printer that is not the
default, or a File. The report may also be e-mailed to an
entered e-mail address.
SAMPLE REPORT:
Batch #: 24958 Status: DONE Batch type: EXPORT
Date created: 12/02/97
MARC# OCLC# Status Tag 245 subfield a
62701 #38011859 DONE Advances in supraventricular tachyc
ITEM# 386225
62702 #38006752 DONE Airway management in pediatric anes
ITEM# 385173
62703 #38005249 DONE Nonmelanoma skin cancer /
ITEM# 384497
62704 #37031309 DONE Dietary fat and cancer :
ITEM# 382190
2.10.7 Field 7 Display MARC Bibs in a Batch:
This function displays all of the MARC bibliographic records in
the batch according to the selected display properties.
For example, a non-decoded display might look like this:
000 01105pam 2200301 a 4500
001 1982729
005 19900503152407.1
008 891115r19901988nyua b 001 0 eng
010 $a 89048989
020 $a 0385267746 : $c $12.95 (Can. $15.95)
035 $9 (DLC) 89048989
040 $a DLC $c DLC $d DLC
050 10 $a TS171.4 $b .N67 1990
082 00 $a 620.8/2 $2 20
100 1# $a Norman, Donald A.
240 10 $a Psychology of everyday things
245 14 $a The design of everyday things / $c Donald A. Norman.
250 $a 1st Doubleday/Currency ed.
260 ## $a New York : $b Doubleday, $c 1990, c1988.
300 $a xv, 257 p. : $b ill. ; $c 21 cm.
500 $a Reprint. Originally published: The psychology of everyday
things. New York : Basic Books, c1988.
500 $a Includes index.
504 $a Includes bibliographical references (p. 241-247).
650 #0 $a Design, Industrial $x Psychological aspects.
650 #0 $a Human engineering.
A fully decoded display might look like this:
000 - Leader =
00-04 - Logical record length = 01105
05 - Record status = p - Increase in encoding level from
prepublication
06 - Type of record = a - Language material
07 - Bibliographic level = m - Monograph/item
08 - Type of control = # - No specific type of control
09 - Character coding scheme = # - MARC-8
10 - Indicator count = 2
11 - Subfield code count = 2
12-16 - Base address of data = 00301
17 - Encoding level = # - Full level
18 - Descriptive cataloging form = a - AACR 2
19 - Linked record requirement = # - Related record not
required
20 - Length of the length-of-field portion = 4
21 - Length of the starting-character-position portion = 5
22 - Length of the implementation-defined portion = 0
23 - Undefined Entry map character position = 0
001 - Control Number = 1982729
005 - Date and Time of Latest Transaction =
00-03 - Year = 1990
04-05 - Month = 05
06-07 - Day = 03
08-09 - Hour = 15
10-11 - Minute = 24
12-15 - Second = 07.1
008 - General Information =
00-05 - Date entered on file = 891115
06 - Type of date/Publication status = r - Reprint/reissue
date and original date
07-10 - Date 1 = 1990
11-14 - Date 2 = 1988
15-17 - Place of publication, production, or execution = nyu
- New York (State)
18 - Illustrations = a - Illustrations
19 - Illustrations = # - No illustrations
20 - Illustrations = # - No illustrations
21 - Illustrations = # - No illustrations
22 - Target audience = # - Unknown or not specified
23 - Form of item = # - None of the following
24 - Nature of contents = b - Bibliographies
25 - Nature of contents = # - No specified nature of contents
26 - Nature of contents = # - No specified nature of contents
27 - Nature of contents = # - No specified nature of contents
28 - Government publication = # - Not a government
publication
29 - Conference publication = 0 - Not a conference
publication
30 - Festschrift = 0 - Not a festschrift
31 - Index = 1 - Index present
32 - Undefined = #
33 - Literary form = 0 - Not fiction (not further specified)
34 - Biography = # - No biographical material
35-37 - Language = eng
38 - Modified record = # - Not modified
39 - Cataloging source = # - National bibliographic agency
010 - Library of Congress Control Number =
$a LC control number = 89048989
020 - International Standard Book Number =
$a International Standard Book Number = 0385267746 :
$c Terms of availability = $12.95 (Can. $15.95)
035 - System Control Number = $9 = (DLC) 89048989
040 - Cataloging Source =
$a Original cataloging agency = DLC
$c Transcribing agency = DLC
$d Modifying agency = DLC
050 - Library of Congress Call Number =
1st indicator - Existence in LC collection = 1 - Item is not
in LC
2nd indicator - Source of call number = 0 - Assigned by LC
$a Classification number = TS171.4
$b Item number = .N67 1990
082 - Dewey Decimal Call Number =
1st indicator - Type of edition = 0 - Full edition
2nd indicator - Source of call number = 0 - Assigned by LC
$a Classification number = 620.8/2
$2 Edition number = 20
100 - Main Entry--Personal Name =
1st indicator - Type of personal name entry element = 1 -
Surname
$a Personal name = Norman, Donald A.
240 - Uniform Title =
1st indicator - Uniform title printed or displayed = 1 -
Printed or displayed
2nd indicator - Nonfiling characters = 0 - Number of
nonfiling characters present
$a Uniform title = Psychology of everyday things
245 - Title Statement =
1st indicator - Title added entry = 1 - Title added entry
2nd indicator - Nonfiling characters = 4 - Number of
nonfiling characters present
$a Title = The design of everyday things /
$c Statement of responsibility, etc. = Donald A. Norman.
250 - Edition Statement =
$a Edition statement = 1st Doubleday/Currency ed.
260 - Publication, Distribution, etc. =
1st indicator - Presence of publisher in imprint (BK MP MU
SE) [OBSOLETE] = # - Undefined
2nd indicator - Added entry/publisher relationship (SE)
[OBSOLETE] = # - Undefined
$a Place of publication, distribution, etc. = New York :
$b Name of publisher, distributor, etc. = Doubleday,
$c Date of publication, distribution, etc. = 1990, c1988.
300 - Physical Description =
$a Extent = xv, 257 p. :
$b Other physical details = ill. ;
$c Dimensions = 21 cm.
500 - General Note =
$a General note = Reprint. Originally published: The
psychology of everyday things. New York : Basic Books,
c1988.
500 - General Note = $a General note = Includes index.
504 - Bibliography, etc. Note =
$a Bibliography, etc. note = Includes bibliographical
references (p. 241-247).
650 - Subject Added Entry--Topical Term =
1st indicator - Level of subject = # - No information
provided
2nd indicator - Subject heading system/thesaurus = 0 -
Library of Congress Subject Headings
$a Topical term or geographic name as entry element = Design,
Industrial
$x General subdivision = Psychological aspects.
650 - Subject Added Entry--Topical Term =
1st indicator - Level of subject = # - No information
provided
2nd indicator - Subject heading system/thesaurus = 0 -
Library of Congress Subject Headings
$a Topical term or geographic name as entry element = Human
engineering.
2.10.8 Field 8 Create a New Bib:
Purpose: To allow for original cataloging, i.e., a new bib is
created in the batch.
Format: The MARC bib editor appears for editing tag 245, Title Statement. The subfield $a, Title, must be completed, or the editor must be canceled. If subfield $a, Title, is answered, then the remaining subfields and additional fields may be completed as well.
2.10.9 Field 9 Add or Copy Existing Bibs:
Purpose: Add makes changes to an existing bib by moving its MARC
data from the catalog into the batch for editing. Copy creates a
new bib by copying an existing MARC bib into the batch, clearing
fields 001 Control Number and 003 Control Number Identifier, and
assigning a new MARC Number.
Format: First, a small window clarifies is this an Add or Copy. Then the OPAC is used to select the bib(s).
If the function is Add, then once the OPAC selection is completed, the selected bibs are tested to make sure that the bibs are not in other active batches or part of another cataloging processes. If the bibs are free of such impediments, or if the function is Copy, then the bibs' data enter the batch and are locked so that other catalogers cannot grab them for other cataloging tasks. The MARC Bib Editor is then used to edit the bibs.
Do not Copy a bib for the purpose of creating a second copy for holdings. The MARC bibliographic record is independent of the holdings database record (and the inverse is true). Additional copies for holdings are managed through Create Items. The bib is the idea of the title, whereas Items are the actual holdings.
Copy is used to create a new bibliographic record for a similar title. For example, some titles publish new editions regularly (e.g., Harrison's principles of internal medicine). To create the new edition's bib, use function Copy on the previous edition's bib, and edit the copied bib to reflect the new changes.
Menu Style: Push Button
Menu Values: Add or Copy Existing Bibs...
2.10.10 Field 10 Edit Bib Functions:
tab stop
Function [Edit Bib Functions] invokes a menu of bib editing
function as follows:
Fix Corrupt Bibs
NLM MARCout Conversion
Remove Undesired Local Tags
Compare Import Holdings Profile to Call#
Serial Initiation
MARC Bib Editor
These functions are documented as part of the Bibliographic Editing Functions window.
2.10.11 Field 11 Update Catalog with Batch:
Purpose: to apply the data in the batch to the catalog database.
Without this step, the catalog will never see the data. Each bib
with a status of OKPROCESS will be applied to the catalog.
Format: It is a push button selection.
Discussion: All of the values in the batch file are not exposed in the catalog until the function [Update Catalog with Batch] is run. Depending on the system set up, the update may be displayed in real-time in an update window, or the update may run in the background, freeing the window to do something else.
Alternatively, if a batch's status is set to OKPROCESS, then the system will automatically update the catalog at night.
2.10.12 Field 12 Report on Update to Catalog:
This window may be used to generate the MARC Filer Report. This
report should be checked whenever a batch is filed to determine
which, if any, records and/or tags did not file. The report may
be sent to the Workstation, the Default Printer, another Printer
that is not the default, or a File. The report may also be
e-mailed to a specified e-mail address.
SAMPLE REPORT:
Batch Number 31
MARC# 1 Tag: 100 NEW ENTRY: Asimov, 1920- made to Author Authority MARC# 1 Tag: 245 NEW ENTRY: The man's... made to Series Authority
==================================================================
2.10.13 Field 13 Item Creation:
Purpose: To create the actual holdings information. The bib is the
idea of the titled object, but not the actual instance of the
holdings, therefore the bib is not the database component which
is circulated. In other words, the items are the actual copies,
issues, and volumes that are the circulating collection. Items
are tied to the bibs, and record the individual bar code, volume,
copy, year, location, circulation class (e.g., two weeks) and
status (e.g., Available), etc.
Format: It is a push button selection.
Discussion: Three sub-function can create these items, and one must be chosen. The options are:
Manually create items for each bib
Automatically create one item for each bib
Convert the 852 holdings data into items
These functions are discussed thoroughly elsewhere.
2.10.14 Field 14 Create Labels:
This function prints three types of labels:
- Spine Labels
- Pocket Labels
- Demco Spine and Pocket Labels
All of the values collected on the window (except Batch Numbers) are stored in the database for re-use.
The labels have a variable format:
- label length
- number of labels on a row
- most recent item's location
- most recent item number.
Here is an example of 4 across spine labels:
QU WA QV QA
145 950 4 276
W618u D184b H918 C337
1990 1995 1998 1990
Here are the same labels, but with location and item numbers:
RES. CircD RES. CircD
QU WA QV QA
145 950 4 276
W618u D184b H918 C337
1990 1995 1998 1990
389256 389269 389270 389281
Pocket labels display the call number, the author, and the title:
QU Whitney, Eleanor... WA Daniel, Wayne W.,
145 Understanding 950 Biostatistics : / a
W618u nutrition / D184b foundation for...
1990 1995
QV Brody, Theodore M. QA Casella, George.
4 Human pharmacology : 276 Statistical
H918 / molecular to... C337 inference /
1998 1990
Pocket labels may also display location and item number values:
QU Whitney, Eleanor... WA Daniel, Wayne W.,
145 Understanding 950 Biostatistics : / a
W618u nutrition / D184b foundation for...
1990 RES. 389256 1995 CircD 389269
QV Brody, Theodore M. QA Casella, George.
4 Human pharmacology : 276 Statistical
H918 / molecular to... C337 inference /
1998 RES. 389270 1990 CircD 389281
The Demo 142-1685 Spine and Pocket label is a neat combination, portrayed here as a single column. It is actually two columns.
QU QU Whitney, Eleanor...
145 145 Understanding
W618u W618u nutrition /
1990 1990
QU Whitney, Eleanor...
145 Understanding
W618u nutrition /
1990
WA WA Daniel, Wayne W.,
950 950 Biostatistics : / a
D184b D184b foundation for...
1995 1995
WA Daniel, Wayne W.,
950 Biostatistics : / a
D184b foundation for...
1995
The Demo 142-1685 may also show the location and item number on the pocket:
QU QU Whitney, Eleanor...
145 145 Understanding
W618u W618u nutrition /
1990 1990 RES. 389256
QU Whitney, Eleanor...
145 Understanding
W618u nutrition /
1990 RES. 389256
WA WA Daniel, Wayne W.,
950 950 Biostatistics : / a
D184b D184b foundation for...
1995 1995 CircD 389269
WA Daniel, Wayne W.,
950 Biostatistics : / a
D184b foundation for...
1995 CircD 389269
or show location and item numbers on all of the labels:
RES. QU Whitney, Eleanor...
QU 145 Understanding
145 W618u nutrition /
W618u 1990 RES. 389256
1990
389256 QU Whitney, Eleanor...
145 Understanding
W618u nutrition /
1990 RES. 389256
CircD WA Daniel, Wayne W.,
WA 950 Biostatistics : / a
950 D184b foundation for...
D184b 1995 CircD 389269
1995
389269 WA Daniel, Wayne W.,
950 Biostatistics : / a
D184b foundation for...
1995 CircD 389269
2.10.15 Field 15 Change Batch Status:
Purpose: To change the status of a MARC batch. The batch
statuses are:
CANCEL = the batch has been permanently rejected and rendered
unusable;
DONE = the batch has been applied to the database, although
some MARC records might still have the status of error;
ERROR = due to a failure in updating the batch to the
database;
FILING = the system is attempting to update the database;
HOLD = prevents the system from automatically updating
the database at night;
INUSE = the system or a user is manipulating the batch;
OKPROCESS = allows the system to automatically update the
database at night;
A batch with the status of CANCEL cannot be modified.
If a batch status is FILING or INUSE, do not change it unless it keeps that status for a long time (e.g., hours). Before changing this condition, make sure the computer has not been too busy and there have been no other errors.
If a batch status is ERROR or the batch has MARC records with the status of ERROR:
1. Edit the problematic MARC record
2. Change the status of the MARC records from ERROR to
OKPROCESS
3. Change the status of the batch from ERROR to OKPROCESS
4. Use function [Update Catalog with Batch].
2.10.16 Field 16 Change Bib Status in the Batch:
Purpose: To specify the status of a bib in a batch. The possible
statuses are:
- CANCEL which essentially removed the bib from the batch
(the record is still visible, but it cannot be edited nor
applied to the database);
- DONE indicates the bib was applied to the database;
- ERROR indicates a failed attempt was made to apply the
bib to the database;
- OKPROCESS indicates the bib may be edited or applied to
the database.
A CANCEL or DONE record cannot have a status change. Otherwise, a user may change the status to either OKPROCESS or CANCEL.
Format: It is a toggle button selection.
2.10.17 Field 17 Help on batch control:
Purpose: To provide both reference help and a tutorial on the batch
control process.
Format: It is a push button selection.
2.10.18 Field 18 Exit the Batch Editor:
Purpose: To stop the batch control program. All changes made
during the session remain.